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New State Travel Policy
By Carol Lunn (on 6/23/2015 @ 10:40:59, in Important, read 1169 times)
Effective July 1, 2015, the Louisiana Office of State Travel will require state travelers to use a state liability travel credit card or UNO’s CBA account (master credit card Accounts Payable has access to use) for all high cost travel expenditures, which include airfare, lodging, vehicle rentals, and conference registration fees. If an employee has a state liability travel card, it is mandatory the card is used for these high cost expenditures. If an employee does not have a state card and plans to travel more than once a year, the employee should obtain a card. Please contact Tommy Scott at tmscott4@uno.edu or Dana Bird at dbird@uno.edu in Accounts Payable for assistance with receiving a state travel card or use of the CBA.

Accounts Payable is currently working with Enterprise, National, and Hertz to establish a billing system to charge the CBA for vehicle rentals. Details will be sent out once they are finalized.

As a reminder, all state authorized travelers must use Hotel Planner to reserve lodging, and the form of payment must be the state liability travel card or CBA. This includes employees, students, guests, contractors and groups. Effective July 1, 2015, Accounts Payable will not be authorized to reimburse travelers who do not book hotel reservations through Hotel Planner. The following link provides instructions and screen shots of each step to assist when booking a hotel reservation: Hotel Planner Step By Step Instructions. A copy of the confirmation email Hotel Planner provides after the reservation is processed must be included with the travel card log if paid with the state card.

UNO was granted an exception to bypass Hotel Planner for conference hotel bookings, if the following conditions apply:

• The conference hotel’s rate must be less expensive than the identical hotel on Hotel Planner.

• It is required that the traveler provide a cost comparison to verify the cost savings. The cost comparison is submitted with the travel card log and must be completed prior to booking.

• Please note the CBA or state travel card must be the form of payment even if Hotel Planner is not utilized.

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