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End of Fiscal Year Deadlines from Accounts Payable
By Carol Lunn (on 6/22/2015 @ 15:21:35, in Important, read 1204 times)
In order to make the fiscal year closeout timely and accurate, please be aware of these important deadlines. The deadlines apply to all expenditures regardless of fund type (general, grant, or projects).

Due in Accounts Payable by noon on July 1, 2015:

Invoices

Check Requests

Contractual Services

Travel Vouchers

Travel Logs

Vendor invoices due to AP by noon on July 1, 2015

If goods/services are delivered/rendered by 6/30/15, the invoice must be sent to Accounts Payable in order for it to be paid out of FY 2014-15 funds.

If the invoice is not submitted to Accounts Payable by 7/1/2015, please notify Accounts Payable of the amount that needs to be expensed in FY 14-15.

Travel Vouchers/ Travel Logs/Check Requests/Contractual Services due to AP by noon on July 1, 2015

Reimbursement or payments directly to a vendor via check request or contractual agreement are not allowed on items which should have been purchased through the purchase order process. If you miss the PO deadlines, these items WILL NOT be accepted on a check request.

Remember to attach freeze exemptions to check requests and contractual services if applicable.

Travel advances are not charged to department budgets until properly supported travel vouchers are submitted to the AP department. Therefore, please clear your FY 14-15 travel advances.

BOA State Travel Card Charges due to AP by noon on July 1, 2015

For travel that ends by June 30th, logs and receipts for these charges must be submitted to Accounts Payable by noon July 1.

NOTE: PCard purchase verification and approval by July 1, 2015

All charges made through June 30th must be verified and approved by the supervisor by July 1.

Accounts Payable Contacts

Invoice issues: Philip Coco pcoco@uno.edu

Travel vouchers, check requests, honorariums, contractual services: Earline Barnes eallen@uno.edu

Check info: Greta Belmonte gatemple@uno.edu

BOA travel and Pcard issues: Tommy Scott tmscott4@uno.edu

Budget info and general accounting questions: Dana Bird dbird@uno.edu

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