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Message from State Travel Office
By Carol Lunn (on 5/21/2015 @ 13:53:56, in Important, read 919 times)
As a reminder, all hotel reservations must be processed through Hotel Planner per the Louisiana Office of State Travel.

The following link provides instructions and screen shots of each step to assist when booking a hotel reservation: Hotel Planner Step By Step Instructions.

Refer to the State of LA Hotel Planner Guidelines for a description of the booking process and additional information.

The Hotel Planner site is simple to use and similar to most travel purchasing websites. Through Hotel Planner, there is an option to pay with a credit card or the CBA. The state travel card should be utilized as the form of payment by employees who are in possession of the card. The CBA must be used by UNO employees who do not have a state travel card and as often as possible for students and guests. A travel authorization form must be completed with an authorization code prior to booking a hotel.

UNO was granted an exception to bypass Hotel Planner for conference hotel bookings if the following conditions apply: • The conference hotel’s rate must be less expensive than the identical hotel on Hotel Planner. • The traveler must provide a cost comparison to verify the cost savings. The cost comparison is submitted with the travel card log and/or travel voucher, and must be completed prior to booking. • Conference rates often include amenities not included through Hotel Planner, such as meals, parking, internet services, etc. The cost of included amenities should be taken into consideration when comparing rates. For example, Hotel Planner’s rate may be less expensive than the conference’s rate, but the conference rate may include meals, making the conference rate cost justified.

If you have any questions regarding Hotel Planner, please contact Accounts Payable staff Thomas Scott at ext. 1244 or tmscott4@uno.edu or Dana Bird at ext. 5431 or dbird@uno.edu.

This was sent to all faculty/staff via email on May 19, 2015.

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