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Welcome to my blog. It contains new and archived messages that I have sent to the campus. Feel free to browse!

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Budget Adjustments Forms for Sponsored Projects managed by the Office of Research and Sponsored Projects have been SharePoint Forms since January 29, 2015. This new form has been added to the ORSP SharePoint site (https://sharepoint.uno.edu/research/default.aspx) under Forms on the left hand side of the page.

The old paper version of the form was used as a foundation, so anyone familiar with the old form should be able to easily transition to the electronic form. The following categories have been added: Adjuncts, Transient Employees – WAE Not retirement eligible, International Travel and Subcontracts Greater Than $25,000.

There is a new document in the ORSP Toolbox- Proposal Preparation & Award Management folder entitled “Budget Adjustment Scenarios” that provides seven budget adjustment scenarios and tips for calculating budget adjustments.

You can create a custom view in SharePoint instead of using the default “My Documents” view. This may be helpful for Business Managers or Administrators who would like to have a default view for their area. The ORSP Toolbox – General has a document entitled “SharePoint View-Creation” that provides instructions for creating a custom view of ORSP forms in SharePoint.

If you have questions regarding any of these items please contact your Research Administrator or Research Accountant for assistance. As with other SharePoint forms, one person can begin the form and use the email box to send to others. Once the Principal Investigator signs the Budget Adjustment Form, it will automatically route to the SPA@uno.edu mail box. If you cannot sign, you either did not put in a speedkey or Project ID, your adjustment is not balanced (equal), or you did not type an explanation in the justification box.

This email was sent to all faculty and staff.

By Carol Lunn (on 8/14/2015 @ 10:16:34, in Important, read 15 times)
 
The UNO College of Engineering, in collaboration with the Southeast Symposium for Contemporary Engineering Topics (SSCET), is proud to offer the third UNO Engineering Forum (UNO-EF) at the University of New Orleans Research & Technology Park on September 11, 2015.

The events will be held concurrently in Lindy C. Boggs Conference Center and offer multiple parallel technical tracks providing solutions to contemporary engineering topics in electrical, naval, mechanical, civil & environmental, chemical, petroleum, and systems engineering and engineering management.

If you would like additional information, would like to present, participate, or would like to be a sponsor please visit: www.uno-ef.org

By Carol Lunn (on 8/6/2015 @ 13:44:44, in Professional Development, read 28 times)
 
The 2016 design competition is looking for innovations in crafting NASA exploration strategies that expand our knowledge and leverage resources as we extend our presence into the solar system. We encourage you to involve your undergraduate and graduate students in this competition, which gives them the opportunity to: interact with NASA and industry experts; develop relationships that could lead to participation in other NASA student research programs, and infuse concepts and data from RASC-AL into NASA human exploration program planning.

Teams that are selected will receive a $6,000 stipend to facilitate participation in the 2016 RASC-AL Forum held in Cocoa Beach, Florida in June.

Student teams and their faculty advisors are invited to respond to the following themes:

- Crew-tended Co-orbiting ISS Facility

- Lunar Ice-Trap ISRU Mining, Processing and Storage Infrastructure

- Crewed Mars Moons Mission

- Earth-Independent 1G Space Station

For your convenience, here is a list of important dates:

- November 9, 2015: Notice of Intent deadline

- January 17, 2016: Abstract deadline

- February 5, 2016: 1st down-select is made

- March 18, 2016: Mid-Project Review

- April 1, 2016: 2nd & final down-select is made

- June 20-23, 2016: 2016 RASC-AL Forum

For complete information on the 2016 RASC-AL Engineering Design Competition please visit the RASC-AL website at http://rascal.nianet.org.

By Carol Lunn (on 8/4/2015 @ 14:11:50, in Funding Opportunities, read 44 times)
 
The Internet is flush with webcam videos of people who clicked unwittingly on a malware link and opened their computer to anonymous miscreants intent on mocking, blackmailing or simply spying on them, according to a report being published Thursday.

There’s not enough being done about such little-known but alarming invasions of privacy, the Digital Citizens Alliance says in its report on computer “slaving” by programs known as Remote Access Trojans, or RATs.

However, the organization says both corporations and individuals can take steps to address the problem.

“Tape your webcam,” advises Adam Benson, deputy executive director of the Digital Citizens Alliance. “I have tape on both my work computer and home computer.” He also suggests not clicking on links with uncertain destinations, and keeping anti-virus software and device operating systems up to date.

"The camera on your computer, when hacked, can become a tool to spy on you in your own home. And it’s easy,” the report warns.

Read the entire article here: http://www.usnews.com/news/articles/2015/07/29/tape-your-webcam-horrifying-malware-broadcasts-you-to-the-world

By Carol Lunn (on 7/31/2015 @ 09:41:06, in Important, read 35 times)
 
A request for public comment was published in the Federal Register this morning regarding a draft updated standardized format for use in submission of both interim and final Research Performance Progress Reports (RPPR). This updated format is an initiative of the Research Business Models, an Interagency Working Group of the Social, Behavioral & Economic Research Subcommittee of the Committee on Science (CoS), a committee of the National Science and Technology Council (NSTC). This request may be of interest to your membership and we would appreciate your disseminating this information as widely as possible.

The original version of the RPPR format was approved for implementation in the Federal Register (FR) [Volume 75, pages 1816-1819, January 13, 2010]. As part of this FR notice, it was stated that the development of a final RPPR format would take place upon completion of the interim RPPR exercise. A revised draft of the format has been developed to incorporate lessons learned by agencies during the initial implementation of the RPPR. The approach also has been changed from using the format for interim performance progress reports only to using the format for both interim and final performance progress reports.

A “For Comment” version of the draft format, along with a summary of significant changes, are posted on the NSF website at: http://www.nsf.gov/bfa/dias/policy/rppr/index.jsp.

Comments must be received by cob September 21, 2015 and should be addressed to Suzanne H. Plimpton, Reports Clearance Officer, Office of the General Counsel, National Science Foundation, 4201 Wilson Blvd., Arlington, VA, 22230, email: splimpto@nsf.gov; telephone: (703) 292-7556; FAX (703) 292-9242. For information on the RPPR, contact Jean Feldman, Head, Policy Office, Division of Institution & Award Support, National Science Foundation, 4201 Wilson Blvd., Arlington, VA, 22230, email: jfeldman@nsf.gov; telephone (703) 292-8243.

By Carol Lunn (on 7/23/2015 @ 16:22:02, in Important, read 292 times)
 
The Fringe Benefit Rate for FY 2016 is 45%. Pursuant to our negotiation with DHHS and in accordance with the requirements stipulated in Title 2 in the Code of Federal Regulation, Part 220 (formerly, Office of Management and Budget Circular A-21 , "Cost Principles for Educational Institutions), the new rates will be effective from July 1, 2015 through June 30, 2016.

The rates are:

- Regular Employees - 45.0%

- Intermittent Wage Employees - 8.2% (Adjunct faculty, post-doctoral researchers and graduate students do not fall into this classification)

The new rates must apply to both new and existing projects and must also be applied to requests for supplemental funding to existing awards and to all expired fixed price agreements. On July 1, of each fiscal year, you may expect a change in the rates applicable to sponsored programs.

If clarification or additional information is needed, please contact Carol T. Lunn, Executive Director, Office of Research and Sponsored Programs (504-280-7155), or Tiffany Gilmore Sou let, Assistant Vice President for Business Affairs (504-280-6288).

By Carol Lunn (on 7/10/2015 @ 10:53:19, in Important, read 239 times)
 
Effective July 1, 2015, the Louisiana Office of State Travel will require state travelers to use a state liability travel credit card or UNO’s CBA account (master credit card Accounts Payable has access to use) for all high cost travel expenditures, which include airfare, lodging, vehicle rentals, and conference registration fees. If an employee has a state liability travel card, it is mandatory the card is used for these high cost expenditures. If an employee does not have a state card and plans to travel more than once a year, the employee should obtain a card. Please contact Tommy Scott at tmscott4@uno.edu or Dana Bird at dbird@uno.edu in Accounts Payable for assistance with receiving a state travel card or use of the CBA.

Accounts Payable is currently working with Enterprise, National, and Hertz to establish a billing system to charge the CBA for vehicle rentals. Details will be sent out once they are finalized.

As a reminder, all state authorized travelers must use Hotel Planner to reserve lodging, and the form of payment must be the state liability travel card or CBA. This includes employees, students, guests, contractors and groups. Effective July 1, 2015, Accounts Payable will not be authorized to reimburse travelers who do not book hotel reservations through Hotel Planner. The following link provides instructions and screen shots of each step to assist when booking a hotel reservation: Hotel Planner Step By Step Instructions. A copy of the confirmation email Hotel Planner provides after the reservation is processed must be included with the travel card log if paid with the state card.

UNO was granted an exception to bypass Hotel Planner for conference hotel bookings, if the following conditions apply:

• The conference hotel’s rate must be less expensive than the identical hotel on Hotel Planner.

• It is required that the traveler provide a cost comparison to verify the cost savings. The cost comparison is submitted with the travel card log and must be completed prior to booking.

• Please note the CBA or state travel card must be the form of payment even if Hotel Planner is not utilized.

By Carol Lunn (on 6/23/2015 @ 10:40:59, in Important, read 248 times)
 
In order to make the fiscal year closeout timely and accurate, please be aware of these important deadlines. The deadlines apply to all expenditures regardless of fund type (general, grant, or projects).

Due in Accounts Payable by noon on July 1, 2015:

• Invoices

• Check Requests

• Contractual Services

• Travel Vouchers

• Travel Logs

Vendor invoices due to AP by noon on July 1, 2015

• If goods/services are delivered/rendered by 6/30/15, the invoice must be sent to Accounts Payable in order for it to be paid out of FY 2014-15 funds.

• If the invoice is not submitted to Accounts Payable by 7/1/2015, please notify Accounts Payable of the amount that needs to be expensed in FY 14-15.

Travel Vouchers/ Travel Logs/Check Requests/Contractual Services due to AP by noon on July 1, 2015

• Reimbursement or payments directly to a vendor via check request or contractual agreement are not allowed on items which should have been purchased through the purchase order process. If you miss the PO deadlines, these items WILL NOT be accepted on a check request.

• Remember to attach freeze exemptions to check requests and contractual services if applicable.

• Travel advances are not charged to department budgets until properly supported travel vouchers are submitted to the AP department. Therefore, please clear your FY 14-15 travel advances.

BOA State Travel Card Charges due to AP by noon on July 1, 2015

• For travel that ends by June 30th, logs and receipts for these charges must be submitted to Accounts Payable by noon July 1.

NOTE: PCard purchase verification and approval by July 1, 2015

• All charges made through June 30th must be verified and approved by the supervisor by July 1.

Accounts Payable Contacts

Invoice issues: Philip Coco pcoco@uno.edu

Travel vouchers, check requests, honorariums, contractual services: Earline Barnes eallen@uno.edu

Check info: Greta Belmonte gatemple@uno.edu

BOA travel and Pcard issues: Tommy Scott tmscott4@uno.edu

Budget info and general accounting questions: Dana Bird dbird@uno.edu

By Carol Lunn (on 6/22/2015 @ 15:21:35, in Important, read 265 times)
 
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